How does Koopax Online work, and why do I need it?
Get to know real-time register management and how it improves the business
Koopax Online is one of our most advanced features — but what exactly is it, and how can it help your business?
What is Koopax Online?
Koopax Online is a cloud-based management system that lets you run the register from anywhere in the world, in real time!
It is not just an app for looking at data — it is a full back office with complete control over the system.
What can you do with Koopax Online?
1. Watching transactions in real time
See everything happening at the register, as it happens:
- Every transaction in real time — see what sold, how much and when
- Today's sales — follow the takings through the day
- Stock updating — watch the inventory update itself
- Smart alerts — get notified about the things that matter
How fast? In an instant!
2. Full control of prices — from anywhere
Change item prices instantly — from your phone or your computer:
- Add a new product and a price
- Change prices in one tap — the update reaches the register immediately
- Edit descriptions and categories
- Manage barcodes
💡 Have several shops? Update the prices once, across all of them!
3. Managing promotions — across a chain too
Creating promotions in real time:
- Create a "buy 2 get 1" deal
- Add a discount on a whole category
- Set happy-hour times
- Update special prices for an event
🏪 Have several shops? Update promotions across all of them at once!
4. Managing staff and the time clock
Koopax Online includes a built-in time clock system:
- Clock in and out — staff record attendance at the register
- A real-time view — see who is working right now
- Attendance reports — monthly hours reports
- Performance analysis — sales reports per employee
- Shift management — planning and tracking shifts
5. Advanced reports and analytics
The Koopax Online reports include:
- Sales by day, week, month and year
- Analysis of your best-selling products
- Detailed visual charts
- Staff and working-hours reports
- Profitability tracking
- Comparisons between periods
Real situations where Koopax Online saves you
📍 Situation 1: you are not at the business
The problem: a customer wants to know whether a particular product is in stock
The answer: you open Koopax Online on your phone, check the stock and answer the customer in seconds
📍 Situation 2: an on-the-spot promotion
The problem: you have a surplus of a product that needs to sell today
The answer: you create a 20% discount from your phone, and the promotion is live at the register immediately
📍 Situation 3: keeping an eye on the business from outside
The problem: you are on holiday and want to check how the business is doing
The answer: you log in to Koopax Online and look at every sale, every report and the stock position — all in real time. You can change prices and add products too!
📍 Situation 4: a chain of shops
The problem: you have 3 branches and need to update a product's price in all of them
The answer: in Koopax Online you change the price once and it updates in all 3 branches at the same time! The same goes for promotions and new products.
📍 Situation 5: checking staff attendance
The problem: you want to know who is working in the shop right now
The answer: you log in to Koopax Online and the time clock shows who was present, when they clocked in and when they left
🏪 Made for chains — centralised management
If you have several branches or shops, Koopax Online is the ideal answer:
🌟 Advantages for a chain:
- Price updates across every branch at once — change a price in one place and it lands in every shop
- Identical promotions across the chain — create a promotion and it goes live in every branch in parallel
- Every shop on one screen — see the sales of all your branches together
- Combined reports — get one report for the whole chain, or a report per branch
- Central inventory management — track stock across every branch
- Centralised staff management — time clock and performance for the whole team across the chain
What makes Koopax Online different from other systems?
| Feature | Other systems | Koopax Online |
|---|---|---|
| Viewing data | ✅ | ✅ |
| Editing products and prices | ❌ | ✅ |
| Creating promotions | ❌ | ✅ |
| Real-time updates | Slow | Immediate |
| Managing a chain of shops | ❌ | ✅ |
| Staff time clock | ❌ | ✅ |
How do you get started?
Koopax Online is included with every new Koopax system!
- Install Koopax at your premises
- Receive your Koopax Online access details
- Log in through the browser or the app
- Start managing from anywhere!
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Keep reading and go deeper
Electronic shelf labels (ESL): the complete guide
How electronic labels connected to the register update prices on the shelf automatically, save time and prevent pricing mistakes.
Promotions in Koopax: every type and condition
A guide to the Koopax promotions engine — discounts, buy-and-get, cheapest item free, bundle pricing and advanced conditions.